Letter 2: Notifying parent/guardian of suspension
Dear [name of parent/guardian]
SUSPENSION OF [name of student]
Further to my telephone call of [date], this letter confirms that [name of student] has been suspended from school. I have made this decision because I am satisfied that:
either Option 1:
[his/her] gross misconduct is a harmful or dangerous example to other students at the school (under section 14(1)(a) of the Education Act 1989).
or Option 2:
[his/her] continual disobedience is a harmful or dangerous example to other students at the school (under section 14(1)(a) of the Education Act 1989).
or Option 3:
because of [his/her] behaviour it is likely that [name of student], or other students at the school, will be seriously harmed if [he/she] is not suspended (under section 14(1)(b) of the Education Act 1989).
I have decided to suspend [name of student] because [give reasons]. This suspension takes affect immediately. This means s/he will not be permitted to attend school until further notice.
The board of trustees must now meet to discuss the incident and consider the available options as listed below.
As discussed by telephone, this meeting will be held at [time] on [date] at [venue].
I will ensure that you will be given a copy of my report to the board and any other relevant information at least 48 hours before the meeting.
At the meeting, the board will have a copy of my report and may discuss it. The board will give you an opportunity to comment and participate if you wish. You can provide any information that you believe the board should consider in making its decision.
[name of student] may also attend the meeting and speak to the board. You and [name of student] may bring representatives or advocates with you who may also speak to the board at the meeting.
The board may decide to:
- lift the suspension (with or without conditions) which means [student name] can attend school again fulltime, or
- extend the suspension with conditions for a reasonable period of time, which means [student name] remains out of school temporarily and has conditions to meet before they come back to school, or either
- exclude from school, which means [student name] must leave this school and must attend another school because they are under 16 years, or
- expel from school, which means [student name] must leave this school.
After the board meeting, I will talk with you about what happens next.
[Optional – insert other information, such as an indication of any guidance and counselling already arranged, arrangements for specific course requirements to be met, etc.]
I have enclosed an information sheet, provided by the Ministry of Education, to help answer any questions you may have about the suspension process.
[Optional – insertion to personalise notification.]