The resourcing audit visit

Purpose of the resourcing audit

The Ministry has a team of Resourcing Auditors who visit schools to audit their roll returns. The purpose of the audit is to ensure that the board is receiving the correct funding and staffing entitlement.

Audit process

If a school has been selected for audit they will be sent an audit visit letter by an auditor to advise:

• the date, time and duration of the audit
• the documentation that the auditor will need to see during the audit.

During the audit, the auditor will:

• need a quiet space to work, with access to a staff member who will be able to answer questions
• require access to a computer and the school’s electronic SMS if the school has approval to use an electronic attendance register
• require access to a computer with ENROL so the resourcing auditor can confirm students’ starting and leaving dates
• require access to the records and other information requested in the audit visit letter sent prior to the visit

At the end of the audit the auditor will provide a verbal report to the principal (or the principal’s delegate) summarising the audit's findings. This will be followed up with a written audit report.

Roll, staffing and funding adjustments

If the Resourcing Auditor determines the school roll has been under or over stated, the school’s funding and staffing entitlements will be adjusted to that of the audited roll and future funding will be corrected. Changes to schools’ staffing entitlements will affect their banking staffing position.

Appeals

The board of trustees can appeal any audit finding in the report. Boards have 20 working days from the date of the written report in which to lodge an appeal. The letter of appeal should be addressed to:

The Manager, Monitoring, Resourcing Division
Ministry of Education, PO Box 1666, Wellington 6140.