Electronic attendance registers
Boards must have Ministry approval to use an electronic attendance register if they wish to use an electronic attendance management system. The use of electronic attendance registers is optional. Boards may continue to use the E19/1 attendance registers to record attendance manually.
Applying to use an electronic attendance register
Boards intending to use an electronic attendance register must apply for approval to do so.
The Electronic Attendance Register Application Form is available on the Resourcing forms page.
For information about the electronic attendance register application and approval processes refer to the Circular 2010/19.
Ministry-approved student management systems (SMS)
Ministry approval to use an electronic attendance register will only be granted to schools using a Student Management System (SMS) that has data sharing approval for use as an electronic attendance register.
Information on Student Management Systems is available at www.minedu.govt.nz/SMS.
Data must be auditable
Applications for approval to use an electronic attendance register must demonstrate that the electronic attendance register the board will be using and attendance processes it will follow provide accurate attendance data, and meet the Ministry’s auditing and reporting requirements.