The staffing cycle
There are two distinct stages in the staffing cycle. These are:
- the provisional staffing round, which provides boards with a minimum level of entitlement staffing for the following year
- the 1 March confirmation process, which uses the 1 March roll to confirm or increase the staffing allocated provisionally.
Summary of the school staffing cycle
The following table summarises the school staffing cycle:
| When |
Event |
| 1 July |
School boards complete the 1 July roll return and send it to the Ministry. Boards provide their prediction of
the coming year’s roll, for each year level. |
| Before the end of term 3 |
Boards are sent notice of the Ministry’s prediction of the coming year’s roll and provisional entitlement staffing.
The provisional entitlement staffing notified is an assured (primary, special and intermediate) or guaranteed (area,
composite and secondary) minimum for the coming year.
If this notice identifies a reduction in staffing then boards need to conduct a needs analysis (primary, special
and intermediate) or curriculum and pastoral needs analysis (CAPNA) (composite and secondary) prior to disestablishing
position(s). |
| Early in term 4 |
Boards may formally request a review of their predicted resourcing roll. The deadline for this process will be
advised in the resourcing pack that contains the provisional staffing notice. The review form is available from the
Ministry’s website at:www.minedu.govt.nz/resourcingforms |
| 1 March |
Boards complete their 1 March roll return and send to the Ministry. The roll return should arrive at the Ministry
no later than 11 March. |
| By 1 April |
The Ministry recalculates staffing using the 1 March actual roll and confirms or increases staffing entitlement
for the year.
Staffing for the year is either the assured/guaranteed staffing or the staffing generated by the 1 March roll, whichever
is the greater. |