Provisional staffing round
The provisional staffing round provides boards with a minimum level of entitlement staffing for the following year.
Assured Staffing
For primary, intermediate, and special schools the provisional
entitlement staffing calculated using the Ministry’s roll
prediction is known as Assured Staffing.
Guaranteed Minimum Formula Staffing
For secondary, composite and restricted composite schools the
provisional entitlement staffing calculated using the Ministry’s
roll prediction is known as Guaranteed Minimum Formula Staffing
(GMFS).
Predicted resourcing roll
The resourcing roll predicted by the Ministry is used to
calculate provisional staffing and indicative operational funding
for the coming year.
This resourcing roll is established by using the lesser of the
Ministry’s prediction and the board’s prediction, including
expected new entrants between March and October, submitted on its
1 July roll return at each year level.
The following table details how the initial Ministry prediction
is made at each year level for each type of school:
| Secondary schools |
- Entrant year – the same proportion of available enrolments from each contributing school as the school received
in the current year.
- All other year levels and students in Māori immersion levels 1 and 2 – the school’s latest March to March progression
rates for each year level applied to the latest March enrolments.
- Adult students – the lesser of the school’s last two years actual March adult enrolments at each year level.
|
| Composite schools |
- Year 1 and year 1 Māori immersion levels 1 and 2 – the same number of year 1 students the school had enrolled
at March.
- New Entrant Adjustment – based on an adjustment of eleven twelfths times the number of year 1 students and
Māori immersion levels 1 and 2 above, rounded up to the nearest whole number, to make provision for the number
of new entrants likely to be enrolled between 1 March and 10 October.
- All students year 2 to 8; and year 2 to 8 students in Māori immersion levels 1 and 2 –the latest 1 July enrolments,
the same number of students at each year level moved on one year level.
- All other year levels and students in Māori immersion levels 1 and 2 – the school’s latest March to March progression
rates for each year level applied to the latest March enrolments.
- Adult students – the lesser of the school’s last two years actual March adult enrolments at each year level.
|
| Restricted composite schools (years 7 - 10) |
- All students year 7 and 8; and year 7 and 8 students in Māori immersion levels 1 and 2 – using the latest 1
July enrolments, the same number of students at each year level moved on one year level.
- Year 9 and 10 and students in year 9 and 10 Māori immersion levels 1 and 2 – the school’s latest March to March
progression rates for each year level applied to the latest March enrolments.
|
| Primary schools |
- Year 1 and year 1 Māori immersion levels 1 and 2 – the same number of year 1 students the school had enrolled
at March.
- New Entrant Adjustment – based on an adjustment of eleven twelfths times the number of year 1 students and
Māori immersion levels 1 and 2 above, rounded up to the nearest whole number, to make provision for the number
of new entrants likely to be enrolled between 1 March and 10 October.
- All other year levels and students in Māori immersion levels 1 and 2 - the latest 1 July roll, the same number
of students at each year level moved on one year level.
Note: for contributing primary schools, the year 7 roll is based on the boards prediction and
the year 8 roll is set to nil (except where the board has permission from the Minister of Education to retain its
year 7 and 8 students for the purposes of bilingual education). |
| Intermediate schools |
- Year 7 and students in Māori immersion levels 1 and 2 in year 7 – the same proportion of available enrolments
from each contributing school as the school received in the current year
- Year 8 and students in Māori immersion levels 1 and 2 – the school’s latest 1 March to 1 March progression
rate for Year 7 to Year 8 or immersion levels, applied to the latest 1 March Year 7 enrolments or immersion levels.
|
| Special schools |
- Year 1 and year 1 Māori immersion levels 1 and 2 – the same number of year 1 students the school had enrolled
at 1 March.
- All other year levels and students in Māori immersion levels 1 and 2 - using the latest 1 July roll, the same
number of students at each year level moved on one year level.
Note: Some special schools have a notional roll. Please refer to the School Staffing Order in Council
Schedules for information regarding the staffing of these schools. The Order is available at www.legislation.govt.nz under the Regulations section. |
Review of predicted resourcing roll
Boards may apply in writing for a review of the predicted
resourcing roll if they consider there are other factors
impacting on the Ministry's prediction that may not have been
taken into account.
Boards will be required to demonstrate that the Ministry's
estimate of the predicted resourcing roll is at least 5% at
variance with that of the board. Clear evidence supporting this
variance needs to be provided before the Ministry will consider
approving a change. A list of projected enrolments alone is not
sufficient.
The following table details how to apply for a review of a
predicted resourcing roll:
| If you are a … |
then submit completed Predicted Resourcing Roll Review form to… |
by… |
Primary school
Intermediate school
Restricted Composite school
Composite school |
Local Ministry of Education office |
Date advised annually – usually early term 4 |
Secondary school
Special school |
Resourcing Division, Ministry of Education |
Date advised annually – usually early term 4 |
| The Predicted Resourcing Roll Review form is updated annually and is available at: www.minedu.govt.nz/resourcingforms |