Special education staffing ORS resourcing

Boards receive staffing for students with special education needs through the Ongoing Resourcing Scheme (ORS).

Students in the ORS scheme are verified as having high or very high ongoing special education needs, or have entered under the ORS extension programme during 2010.

ORS students, as ‘regular students’, generate curriculum and management time allowances, and salary units. They also generate additional ORS staffing as outlined below.

ORS staffing

ORS students verified as having high, extension or very high ongoing special education needs will generate the following staffing entitlements for the period they are enrolled at the school:

Level of need Staffing entitlement
High 0.10 FTTE
Extension 0.10 FTTE
Very High 0.20 FTTE

ORS management staffing

The management staffing generated by ORS staffing is calculated and identified separately as ORS management staffing on staffing notices using the formula:

  • 0.05 x ORS Staffing FTTE

The result is rounded to two decimal places

ORS salary units

The formula used for the generation of ORS salary units is:

School type Formula
Primary, Intermediate, Special (ORS Staffing + ORS Management Staffing) x 1.28
Rounded to nearest whole number
Composite, Restricted Composite (ORS Staffing + ORS Management Staffing) x 1.33
Rounded to nearest whole number
Secondary (ORS Staffing + ORS Management Staffing) x 1.2
Rounded to nearest whole number

Reductions in ORS staffing

When an ORS student leaves a school, ORS staffing will reduce. This reduction will apply retrospectively from the beginning of the pay period following the date at which the student is registered in the Ministry’s ORS database as having left the school. ORS generated salary units might also be affected.

Managing ORS staffing reductions

Boards are expected to manage ORS staffing reductions using their existing resources and staffing flexibilities. Where a board believes that this is not achievable, an application may be made to the Resourcing Division for additional staffing resource to support legitimate employment commitments made by the board

Requests for additional staffing resources

In assessing requests for additional staffing support, the Ministry considers:

  • the appointment process the board used when establishing the tenure of the teacher(s) whose employment is sustained using the ORS resource. This process must have included consideration of the continuity of ORS enrolments and their likelihood of remaining enrolled at the school
  • the environmental scan assessed by the board when making any appointment within the past year
  • the current tenure of all teachers employed by the board.

Where a board can show that the ORS staffing about to be reduced has been used to resource a permanent or fixed term position, and the Ministry’s assessment using the criteria above substantiates that this was a reasonable decision on the part of the board, the following additional staffing will be provided to maintain the position

Tenure of position Support will be provided...
Permanent full-time up to the end of the school year (as necessary)
Permanent part-time until the end of the notice period required in the relevant Collective Agreement, or any lesser period by the board and the teacher.
Fixed-term the lesser of:
  • the end of the appointment term
  • the end of the notice period required in the relevant Collective Agreement, or any lesser period agreed by the board and the teacher.
Note: The latest date the Ministry will consider the notice period beginning from is the date the ORS student leaves the school.

ORS surplus staffing

If at the end of the school year reductions in ORS staffing are unable to be managed without the disestablishment of a permanent position, the Ministry will consider, on a case by case basis, the payment of the surplus staffing provisions of the appropriate teachers’ collective agreement for the teacher whose permanent employment had been resourced from ORS staffing

Requests for ORS surplus staffing

In assessing each case the Ministry will consider:

  • the appointment process the board used when establishing the tenure of the teacher(s) whose employment was sustained using the ORS resource. This process must have included consideration of the continuity of ORS enrolments and their likelihood of remaining enrolled at the school
  • the environmental scan assessed by the board when making any appointment within the past year
  • the current tenure of all teachers employed by the board.

Staffing roll change request

The staffing roll change request form for ORS is available from the Resourcing Forms page.

Send completed forms to:

Resourcing Division
PO Box 1666
Wellington
Fax 04 463 8374
Phone 04 463 8383
Email resourcing@minedu.govt.nz



Content last updated: 16 September 2014