Part 5: Reimbursing Allowances

5.1 General

Before approving any activities which require the payment or reimbursement of expenses the employer shall ensure that such payment or reimbursement complies with any funding arrangements applying to the school.

5.2 Travelling Allowance

An employee, other than a Correspondence School employee, required to travel within New Zealand on official business for an absence of more than one day, including attendance at approved staff development courses, educational and sports tours shall be paid a travelling allowance as follows:

(a) Accommodation/meals - reimbursement of costs on an actual and reasonable basis;

(b) A daily incidentals allowance of $7.36.

5.3 Boarding Allowance

A relieving employee when required to live away from their normal place of residence, shall be paid a boarding allowance of $268 per annum or a daily relieving allowance of $42.00 or $31.50 when staying privately.

5.4 School Camp Allowance

A daily allowance of $19.97 is payable to employees, other than Correspondence School employees, in charge of a class or classes attending a school camp.

5.5 Tea Allowance

A tea allowance of $54.64 per annum is payable to employees who do not receive free morning and afternoon tea.

5.6 Evening Meal Allowance

In circumstances where an employee’s attendance at a meeting prevents the employee concerned returning home for the normal evening meal, a meal allowance of $11.56 is payable.

5.7 Transport Allowance for Relieving Employees

Relieving employees in short term positions appointed for a period of up to 1 term shall be granted assistance towards their daily travelling expenses to and from school as follows:

(a) If public transport is not available, the employee shall be paid a motor vehicle allowance at the rate of 37c per km for a car and 16c per km for a motor cycle for the distance involved less the first ten kilometres each day; or

(b) If public transport is available, the cost of fares for the full distance involved shall be refunded to the employee except when the principal or head teacher of the school deems public transport to be unsuitable or the employer requires the employee to travel by private vehicle in which cases a motor vehicle allowance shall be paid to the employee.

5.8 Expenses Incurred in Use of Private Vehicles

Motor vehicle allowance at a rate of 58c per km for a car and 18c per km for a motor cycle or equivalent public transport fares shall be reimbursed to employees required to use their own vehicles for official business.

5.9 Miscellaneous Expenses

On the production of receipts, the employer shall reimburse actual and reasonable expenses which have been incurred in the proper performance of the employee’s responsibilities and duties under this agreement.  Provided that the employee had the prior approval of the employer to both the duties which resulted in the expenses being incurred and the level of those expenses.