What's new in ENROL
This section provides information on the current changes to ENROL
October 2009
Stand Down and Suspension Forms
These forms are available to record and notify the Ministry of all stand down and suspension events in your school. All such events must be submitted through ENROL from 1 January 2010.
The purpose and benefits of using ENROL to record and notify the Ministry are to:
support the timeliness of notifying the Ministry
support schools with managing their legislative requirements ie maximum number of days students are stood down per term and per year
enable quicker identification of and response for students that require support once excluded or expelled.
The forms include:
| Form |
Purpose |
| Advice of Stand Down |
To notify when the Principal has decided to stand down a student under s14 of the Education Act |
| Advice of Suspension |
To notify when the Principal has decided to suspend a student under s14 of the Education Act |
| Advice of BOT Decision |
To notify when the board of trustees has met regarding a student’s suspension, and what decision was made |
| Notification following Exclusion |
To notify the actions taken following a board’s decision to exclude a student. |
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January 2009
Special Education flags
These flags are set by the Ministry of Education to indicate that a student is entitled to Special Education support.
There are 6 Special Education Flags:
| Flag |
Meaning |
| ORRS |
entitles the school to additional teacher staffing, teacher aide time and specialist support |
| High Health |
entitles the school to teacher aide time |
| Agreement to attend primary over age 14 |
the student is allowed to be enrolled in a primary school over the age of 14 |
| Agreement to attend school over age 19 |
the student is counted as a regular student until the end of the year in which they turn 21 |
| Enrolment in a Special School |
allows the student to enroll in a special school |
| Special Education Service |
the student is getting specialist support from the Ministry of Education |
These flags will be set for new students and all flags for existing students will be set during the first half of the year.
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October 2008
National Student Numbers
All students now have a National Student Number (NSN) in ENROL. You can search a student using either their NSN or their name.
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Off-site flag
There are many types of Off-site units, not all of them reported in ENROL.
Currently in ENROL, schools are requested to enter five types of Off-site unit students:
- Kura Teina
Students in a Kura Teina are funded separately. They will appear on the report "Enrolment totals of Student Counts" but in a separate column.
- Teen Parent Unit (TPU)
Students in a TPU are funded separately. They will appear on the report "Enrolment totals of Student Counts" but in a separate column.
- Alternative Education
Students attending Alternative Education on Roll Count Day are funded separately. They will appear on the report "Enrolment totals of Student Counts" but in a separate column.
- Activity Centre
Students attending an Activity Centre are funded the same as the students attending the mainstream school. On the report "Enrolment totals of Student Counts" these students will be counted in the column "Eligible for operational Funding".
- Maori Medium Satellite
This flag identifies secondary age students enrolled at a Wharekura but attending a primary Maori immersion school. These students are on the roll of the Wharekura in ENROL and will be funded as such. On the report "Enrolment totals of Student Counts" these students will be counted in the column "Eligible for operational Funding".
If you have doubts about which students are in a Maori Medium Satellite or not, please do not hesitate to contact us.
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Part-time flag
Students studying part-time must now be flagged as such in ENROL. This flag will be available only for students over the age of 16, as younger students have to be enrolled full time.
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Early childhood education
When you enrol students in Year Level 1, information about which early childhood education service they attended is now mandatory.
The student’s parents or guardian should be able to tell you which type of Early Childhood Education service the student attended, and the options "Unable to establish if attended" and "Attended, but not known where" should be selected only when the parents/guardian cannot be contacted or when the student attended early childhood education overseas and the type of service attended there is not clear.
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Weekly tuition fee
For International Fee Paying students you are now requested to give the Weekly Tuition Fee information. Please notice that we ask for the Weekly Tuition Fee, GST excluded, contrary to the Roll Returns, which asked for the total fee, GST included.
This information will be used to calculate the International Student Levy and the Export Education Levy out of ENROL.
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Four new reports
There are now 4 new reports:
- Detailed student information of Student Count
This report lists all students enrolled at your school, or for which you created a pending enrolment, with their name, date of birth, age, Eligibility Criteria, and whether the student is attending an off-site unit or is attending part-time. The only enrolled students not on this report are those for which another school created a pending enrolment.
- Enrolment totals of Student Count
This report totals the number of students from the previous report. Column C lists the number of funded students by Current Year Level. The other columns display a breakdown by gender, and list students that are not funded or funded separately, such as International Fee Paying or Kura Teina students.
- Off-site students
This report lists the students from Report 1 that are attending an off-site unit. Students attending Alternative Education, a Kura Teina or a Teen Parent Unit are counted separately as they are funded separately
- Pending enrolments
This report lists the students enrolled at your school that are not listed in Report 1, because another school created a pending enrolment for them, and those students that are in Report 1 but are not yet fully enrolled at your school because their previous school has not released them. In both cases, the situation needs to be resolved, if necessary please contact the other school involved.
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Find a student
You now have to enter the full first and last name of the student you are looking for, or you can choose to enter only the student’s National Student Number.
- If you enter a National Student Number and a name ENROL will return the record that matches the National Student Number, regardless of the name entered.
- If you enter only the student’s name, students with similar names will also be returned.
Students aged over 16 and who have been non-enrolled for over a year will be archived. You can still find these students, by ticking the box "Also include archived students?" located just above the "Find a Student" button and you can enrol them.
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Edit enrolment
There is a new button at the top right corner of the Student Details screen labelled "Edit Enrolment".
You are now able to:
For students enrolled at your school, change the First Day of Attendance and the Entry Year Level
For non-enrolled students who were last withdrawn from your school, change the following:
- Last Day of Attendance
- Leaving Year Level
- Intended Region
- Intended School
- Leaving Reason
- and Post-School Activity (if required)
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SMS updating ENROL (SMS interoperability)
ENROL now also supports full SMS integration for enrolling and un-enrolling students. This will allow any SMS that has implemented the appropriate functionality to update ENROL directly.
The ENROL Leaver upload function is tied to student un-enrolments in the SMS. As soon as a student is un-enrolled in the SMS a job is created ready to send the update to ENROL which the user then needs to execute. This can be done one at a time or in batch mode. Currently (February 2009) this functionality is supported by eTap and several other vendors are working on it.
The ENROL Arrival upload is tied to the student attending for the first time. As soon as the student is entered as present (or justified absent) for the first time in the SMS a job is created to send the update to ENROL which the user then needs to execute.
Currently (February 09) there are several SMS vendors working on this functionality.
Please feel free to contact your SMS vendors with any questions about how this will work for your school and when it will be available.