Laptops for principals

Who's eligible for a lease laptop?

You can apply for a laptop under the Laptops for principals scheme if you are the principal in a state or state-integrated school.

About the lease

These are the conditions for leasing laptops:

• The lease on the principal’s laptop is held by the Ministry of Education who pays the lease. The school pays any additional amounts to the finance company if they have a non-standard laptop.
• The laptops provided under the Laptops for principals scheme are on a three year ‘lease to use'. Schools and principals have no laptop ownership rights at the end of this period.
• Unfortunately laptops cannot be exchanged for newer models during the lease. However you may be able to add extra features to your laptop at a cost to your school. Contact your relevant supplier for more information.
• Laptops are allocated to positions not individuals so if a principal is on leave, the laptop must be available for the acting principal.
• The laptop must stay with the original school and is reallocated to the replacement principal if a principal transfers to another school. Principals cannot take their laptops with them.
• Schools are responsible for any additional payments and fulfilling end-of-lease requirements.
• The Laptops for principals scheme is ongoing. At the end of the three year lease, schools and principals are encouraged to select a new replacement laptop.

Laptop models and prices

• Models and pricing details are listed in the TELA catalogue available at the end of this page.
• Prices are subject to change without notice.
• Models are subject to availability and may change without notice.

How to apply

To order TELA laptops for your school, please visit www.tela.co.nz.

Things to note

When the relevant parties receive the documents and the laptops are in stock, the laptop will be sent to your school.

There are no deliveries during the school holidays because of security issues. Please allow for this when ordering.

How to pay for cost-additional laptops

The leasing company (Equico Finance) will direct debit your school quarterly in arrears, from the lease start date, for your school’s portion of the lease.

The Ministry pays their portion of the lease directly to Equico. This will automatically start when the order is processed. Schools don't need to complete any additional paperwork.

Accounting for lease payments

The Ministry of Education enters into leases of principals’ laptops and we account for the leasing arrangement. Schools don't need to account for this grant and expense as it is not considered to be material. For more details please refer to the latest Circular.

Laptop indemnity

The principal's laptop is automatically indemnified against accidental damage or loss for the duration of the lease.

Laptops are not covered under the school's own insurance policy.

Here’s what to do for insurance.

The Indemnity Scheme Management will arrange a replacement. Don't order a replacement laptop through the Ordering site.

Repair procedures

To log a fault with your laptop please submit an incident in the portal by logging into the TELA website at www.tela.co.nz. You can also contact the TELA helpdesk on 0800 438 468 or email support@tela.co.nz if you have any queries.

Things to note

Principal’s laptops must be serviced by the TELA approved service centres. Get your laptop repaired as soon as it develops a fault rather than at the end of the lease because your school will have to pay for repairs once the lease is finished.

Laptop batteries are considered a ‘consumable’ and in most cases are covered by a one-year warranty. They are expected to last longer than a year but if they fail your school will need to pay for a replacement. Data recovery is not covered under the scheme. Schools must ensure they have their data backed up to DVD, flash drive or a server.

What to do at end of lease

Note: For schools affected by the ordering and shipping delays, lease extensions will be arranged. Please contact Equico at return@equico.co.nz and please retain your current laptops until you have received replacements.

When your laptop is nearing the end of its lease, your school will receive a letter from the Ministry of Education explaining how to return or keep the current laptop and order a new one.

Here’s what you do:

• Log onto the End of Lease Site
• Elect to keep or return the laptop
• Select courier pick up date (if returning)
• Print invoice and make payment (if purchasing)
• Complete and fax the summary sheet to 09 302 8279

Things to note

You must return your old laptop 14 days before the lease expires. This is so any warranty or indemnity work can be done while the laptop is still under lease. If you don’t return your laptop within this time, your school will have to pay for any indemnity or warranty work needed.

You or your school must save all files from the laptop being returned so you can transfer them to the new laptop.

If an end-of-lease laptop is to be kept for use outside your school, for example, staff family members or businesses, you must remove all software licensed for use by the Ministry, including Microsoft Office and Anti-Virus software. The Ministry cannot transfer its software licenses to private individuals.

If your school doesn’t complete end of lease procedures, you may not be able to lease new laptops or other equipment under the TELA scheme until any matters are resolved.

If you have any questions about end of lease procedures contact Equico Finance 0800 378 426.